Privacy Policy
Effective Date: [02/17/2021]
Last Updated: [08/31/2025]
This Privacy Policy explains how Stepping Stones and Associates LLC Childcare Providing Services (“we,” “our,” or “us”) collects, uses, discloses, and protects the personal information of families, children, and website visitors. We are committed to complying with New Jersey state childcare regulations and all applicable federal privacy laws, including COPPA (Children’s Online Privacy Protection Act) and general consumer data protections.
1. Information We Collect
We may collect the following information from families, children, staff, and website visitors:
- Personal Identification Information: Parent/guardian name, child’s name, address, phone number, email.
- Child Records (NJ Required): Date of birth, medical history, immunizations, allergies, emergency contacts.
- Enrollment & Financial Data: Tuition payments, invoices, state subsidy information (if applicable).
- Website Visitor Data: IP address, browser type, cookies, analytics.
- Transportation & Safety Records: Pickup/drop-off authorizations, attendance logs, evacuation forms.
2. How We Use Information
- To provide safe and licensed childcare services.
- To maintain compliance with NJ childcare licensing laws (N.J.A.C. 3A:52).
- To maintain accurate emergency evacuation plans and drill records.
- To communicate with parents/guardians about schedules, billing, and program updates.
- To process payments and manage financial records.
- To improve our website and online services.
3. How We Share Information
We do not sell or rent personal information. Information may only be shared in the following cases:
- Regulatory Compliance: With the New Jersey Department of Children and Families (DCF), licensing inspectors, or authorized agencies.
- Emergency Situations: With emergency responders (fire, police, EMTs).
- Service Providers: With trusted third-party vendors for billing, software, or website services (bound by confidentiality).
- Legal Requirements: When required by law, subpoena, or court order.
4. Children’s Privacy
- We comply with COPPA and do not collect online data directly from children under 13.
- Enrollment forms are completed only by parents/guardians.
- Child-specific data is securely stored in locked files and password-protected systems.
5. Data Retention & Security
- Paper Records: Stored in locked filing cabinets on-site.
- Digital Records: Password-protected, encrypted when applicable.
- Retention Periods: Per NJ law, children’s records are kept for at least 3 years after disenrollment.
- Staff training includes confidentiality policies and secure handling of sensitive data.
6. Parent/Guardian Rights
Parents/guardians have the right to:
- Request access to their child’s records.
- Request corrections or updates to inaccurate information.
- Withdraw consent for data collection (except where legally required).
- File concerns with the NJ Department of Children and Families if they believe records are mishandled.
7. Website & Cookie Policy
Our website may use cookies and analytics to improve user experience. Visitors may disable cookies through their browser settings.
8. Updates to This Policy
We may update this policy to remain compliant with laws or to reflect new practices. Updates will be posted with a new “Effective Date.”
9. Contact Information
Stepping Stones and Associates LLC Childcare Providing Services
📧 Steelericher24@yahoo.com